A limited number of sponsorship and exhibitor opportunities are available during the conference. Sponsors are provided booth space in the exhibit area and allowed to present during one of the concurrent breakout sessions. Exhibitors are provided booth space in the exhibit area.
All sponsors and exhibitors must represent products and services related to PK-12 programs. The conference planning team reserves the right to refuse participation by vendors with products and services unrelated to the administrative and academic needs of PK-12 schools. Due to limited space in the exhibit area, sponsor and exhibitor participation will be on a first-paid, first-choice basis, and sales will be closed as soon as all exhibit spaces are committed.
Sponsor Package
Sponsors - $7,000 (limit of 12 sponsors)
- One 60-minute-long breakout session on one day of the conference
- Sponsor banner will appear occasionally on selected pages of the conference digital platform and app
- Named co-sponsor for a coffee break or meal on one day of the conference
- Up to three complimentary staff badges
- One exhibitor booth in exhibit area (8’ x 10’ area) for both days of event
- Recognition in marketing and day-of-event material
Exhibitor Package
Exhibitors - $1,800 (limited to 32 Exhibitor Booths and 10 Premium Placement Exhibitor Booths)
- Premium Placement Booths are available for an additional $200
- Up to two complimentary staff badges
- One exhibitor booth in exhibit area (8’ x 10’ area) for both days of event
- Recognition in marketing and day-of-event material
Booth selection is made at the time of registration. Booth selection is considered temporary until registration is paid in full.
Arrangements for both Sponsors and Exhibitors:
- The conference will host a Sponsor and Exhibitors’ Reception in the exhibit hall at the end of the first day of the conference.
- Each exhibit booth is a carpeted 8’ x 10’ space with a 10’ backdrop curtain and includes one 6’ x 2’ skirted table and two chairs (three chairs for sponsors). Exhibitors may decline some or all of the tables in favor of their own displays or furniture.
- All sponsors and exhibitors will receive access to the conference lead retrieval system at no charge.
- In-app gamification to encourage attendee interaction, as well as Sponsor and Exhibitor Reception game incentivizing attendees to visit Sponsors and Exhibitors during the Reception.
- Electricity is available for a fee from our Service Vendor, the exhibit area service provider, for exhibitors. Electricity must be pre-ordered. This fee is waived for sponsors, however, sponsors will still need to place the order with our Service Vendor if electricity is needed. Our Service Vendor also rents monitors, furniture, and other equipment which must be ordered in advance.
- Basic wireless internet access is available at no charge; there is an additional fee for wired internet access, which must be ordered in advance.
- The Hilton Hawaiian Village Hotel Waikiki Beach Resort will not accept deliveries shipped or delivered to its address by freight forwarding and express mail carriers. All materials, displays and equipment must either be personally brought into the exhibit area by the vendor or be shipped to our Service Vendor, the exhibit area service provider approved by the Hilton, and our Service Vendor will deliver it to your booth on set up day.
- All Exhibitor and Sponsor staff must have a conference staff badge. A set number of complimentary staff badges are included with Exhibitor and Sponsor packages. Additional badges may be purchased.
- Staff badges include access to breakfast, lunch & coffee breaks both days, and the closing receptions on both days.
- Set up is between 1:00 PM and 5:00 PM on Tuesday, October 20. Take down is between 3:15 and 5:30 PM on October 22, and may not start before 3:00. Vendors that begin taking down their booth earlier than 3:00 on the 17th will not be invited back the following year.
- Exhibit area hours are from 7:15 AM to 5:45 PM Wednesday and 7:15 AM to 3:15 PM Thursday.
Exhibitor/Sponsor Registration
